How Is Your Organization Perceived?

Wow – I now understand what writers mean when they say that to be a writer you have to approach it as a job. I have fallen way behind.

Not long ago my daughter had one of her friends over for play time. Since they were forced to include my son (the dreaded “little brother”) they had chosen a game they could all participate in, called “School.” As you might guess, one person plays the teacher and the other two are the students. Mostly it’s an excuse to show how much more education the girls have over my son – they are in third grade, he is “merely” a first grader. On this day I was shocked at how mean the “teacher” was portrayed:

“Sit down!”
“Back to work!”
“Do that again and you’ll have extra math problems to do!”

It made me wonder if this was normal for the school day and so I asked about it as innocently as I could. I was informed that lots of teachers are mean but you get used to it.

That got me thinking about how training departments are perceived. I’ve been in several training organizations that have been seen as obstacles to implementation. Much the way teachers my daughter and her friend have experienced, these organizations meant well and were dealing with their own constraints.

Learning organizations often find themselves caught serving two masters: they want to deliver only the best, most effective training interventions that have ROI impact. They also have Operators and Leadership telling them to “put together a course on….” Often the latter will not deliver on the former. The training manager tries to influence, coach, and persuade the organization to see things differently, to see the value of a different approach or to acknowledge issues of system failure or bad performance management.

The challenge is being seen as the team that helps the organization reach its goals in the best manner possible. By focusing on the desired behavior, we can usually offer our clients and stakeholders solutions that meet the need and get results by giving them the choice of options and showing them the ROI.

1. Always provide a good / better / best menu of choices with price points. Even the staunchest client has the good of the organization in mind. Faced with having to diminish his or her own results based on training cost, they will often choose the solution that makes the most sense. This is particularly effective if your organization requires the project owner to pay for the training rather than drawing from the L&D well.
2. Stay focused on the desired behavior. Clients love to talk about all the things they know that learners should also know to do the job. Unfortunately, all that extra knowledge might be getting in the way. Document the desired behavior, run the task analysis and return with sound data to make your case.
3. Get outside your own comfort zone. The best solution might be a simple communication piece or policy update that your organization is typically not responsible for creating. Look at that as an opportunity to collaborate across the organization and influence others to think about performance. If you drive the change, you can be seen as an organization that “gets things done.”
   

It is important for the success of your organization that you be seen as the group that says “yes.” You can’t afford to say yes to everything, but make sure that you are seen as the provider of quality solutions and not a barrier to success. You want clients and stakeholders to look forward to interacting with your team, not dreading it.

Now go out and create some great solutions or I’ll be posting differential equations!

Lessons Learned from the PGA

Shame on me for not keeping up with these posts. I truly enjoy doing it but when I finally landed a new job I let this fall to the bottom of the priority list. I’ll work harder to keep up.

Today my thoughts turn to the PGA Championship. For those of you who are not golf fans, the number one player in the world, Tiger Woods, was upset by the number 110 player, Y.E. Yang. It was a stunning round of golf and pointed out that anything can happen.

You’re likely thinking, “Great news recap buddy, what’s the point? What does that have to do with training?” I’m glad you asked. I think it forces us to ask ourselves if we have assumed too much. Everyone assumed that Tiger would win the tournament. After all, he had won 14 of 14 when he had the lead after 54 holes. He had led the entire tournament. He was on a roll, having won the previous week. Who bets against that?

Sometimes, Learning and Development organizations find themselves rolling along quite safely in the larger organization. They produce solid products that meet the need of clients and stakeholders. They have a seat at the operations table. They have aligned curriculum around performance and organizational competencies.

I would challenge the leader of that organization to look around and see who the upstarts are. Examine the market place and even their organization for new ideas. I’m not suggesting sweeping changes every few months. I am suggesting that success can be the mother of complacency and while there is still spoken homage to the bottom line and ROI, there might be a lack of innovation.

In the world of golf, no one is going to say that Tiger is done with the game, that this somehow signals his demise. He will surely recover from this loss, and he’ll probably be a stronger player for it. The successful L&D organization will also survive a mediocre program or worse, a failure. The question is how do they recover?

I’ll suggest two things for learning leaders to consider:

1. Never stop innovating. Ask the question, are we really operating at our best? Be mindful of the design ruts into which we all find ourselves and challenge your team to get out of them. Look for the best way to deliver learning rather than deliver learning the way you work best.
2. Be prepared to fail. Failure is one of the best ways to learn. No one plans to fail. Great leaders and great learners, model behavior that acknowledges failure, owns up to it and plans forward.

Much like golf, learning and development is an occupation that requires its practitioners to be analytical, creative, knowledgeable, patient, focused and competitive. I’m sure there are more adjectives we could add. The point is that, like golf, external factors also challenge our performance and we must be constantly focused on not only improving the performance of the organization but also challenging ourselves to operate at the top of our game.

Learning is a beach

I was doing some work for a client in Florida during my family’s annual sojourn to the beach so the timing was perfect to combine work with pleasure. I spent many hours working but found some time to enjoy sand and surf with my kids, building sand castles and boogie boarding. While waiting for that “perfect wave” I had a thought about how training organizations function.

Boogie boarding is not hard which is why I do it. It’s a fun activity for my kids and I to share that doesn’t require too much fancy equipment. I find myself constantly telling them to wait for the “right” wave and to be patient. Here lies the connection to training.

Often training professionals spend too much time waiting for the perfect moment to unleash their solutions on the organization. We bog down in “economic times”, “operations initiatives”, and “strategic focus” and don’t act when we know that we have solid solutions that would improve the organization. We find ourselves trapped because training is considered an add-on to the day-to-day events.

By shifting from training to learning, the learning organization can release its solutions and all members can avail themselves of the knowledge as needed. Of course, this only happens when the training department has built credibility and the business respects the output of the training department. In other words:

1. The training department has to be clued in to the business.
2. The solutions created have proven to have impact on results.
3. The training department has to have a seat at the operations table.

By incorporating more on demand solutions in the form of performance support tools, job aids, and social media, learners utilize learning tools when they need it, rather than when it’s convenient to roll them out.

At the same time, there is something to be said for “striking when the iron is hot.” Just like waiting for the perfect wave, sometimes the training department needs to be patient and wait for that perfect opportunity to launch a learning tool or program. When the conditions are right, that kind of launch will allow for a cool ride rather than a short spurt that doesn’t provide that needed rush of enthusiasm.

The demand for training often emulates the ebb and flow of the tide. If we just relax and watch for the right moment, we can catch that perfect wave and ride it into quality learning. At the same time, like a ship at sea, we have to adjust to the motion and make the best use of the resources at hand to keep the ship and crew on course.